Free commodity trade deal templates

Standardised buyer/seller profile: legal name, registration, banking, signatories, trade references.

When to use: Exchange at first contact so both sides can complete KYC/compliance and screen sanctions before any offer is issued.

Non-binding indicative offer with product, origin, quantity, price basis (Incoterms), delivery window and payment outline.

When to use: Seller's opening pitch. Lets a buyer evaluate feasibility without locking either party in.

Buyer's formal statement of intent to purchase, with target volumes, delivery terms and preferred payment instrument.

When to use: Signals the buyer is real and financially able to proceed, unlocking the seller's Full Corporate Offer.

Buyer's binding purchase order confirming product, spec, quantity, price, payment and banking coordinates.

When to use: Trigger for the seller to issue the FCO/draft contract; also used by mandates to release procedures to end sellers.

Seller's binding offer: complete specification, price, Incoterms, delivery schedule, payment terms and procedures.

When to use: The definitive commercial offer the buyer countersigns before moving into contract drafting.

Bilateral confidentiality: protects specifications, pricing, banking and end-buyer/end-seller identities.

When to use: Signed before sensitive information (POF, SBLC drafts, refinery details) is exchanged.

ICC-style non-circumvention clause preventing parties from bypassing each other or introduced counterparties.

When to use: Standard between intermediaries, mandates and principals to protect the deal chain.

Standalone commission agreement locking in payable fees per unit to every intermediary in the chain.

When to use: Attach to the SPA so paymaster releases commissions on each shipment automatically.

Combined non-circumvention and fee-protection agreement in a single executable document.

When to use: Faster to circulate when the same intermediaries need both protections in one signature round.

Formal appointment of a mandate or agent acting on behalf of a principal seller or buyer, with scope, authority limits and commission.

When to use: Executed between principal and mandate before the mandate can represent them to counterparties or issue offers.

Buyer's bank-issued confirmation of available funds sufficient to cover the transaction value.

When to use: Provided alongside the ICPO/LOI so the seller can verify the buyer is financially able before releasing procedures.

Bank-issued letter confirming the buyer's bank is ready, willing and able to issue the payment instrument (LC/SBLC/MT760) on the buyer's behalf.

When to use: Standard prerequisite before the seller commits to issuing a Proof of Product or lifting the contract.

Buyer's declaration of the ultimate destination and end use of the goods, signed and often notarised or chamber-attested.

When to use: Required for controlled, dual-use or sanctioned-origin commodities to satisfy export licensing and sanctions screening.

The master contract: product, specification, quantity, price, Incoterms, delivery, payment, inspection, force majeure, arbitration.

When to use: Executed once FCO/ICPO align. Governs every shipment and is the reference document for LC/SBLC issuance.

Seller-issued adjustment document reducing the invoice amount for short weight, off-spec quality, price allowances or returns.

When to use: Used post-shipment to reconcile the commercial invoice against inspection results, demurrage or contract price adjustments.

Buyer or seller issued adjustment document increasing the amount payable for additional costs, demurrage, price escalation or under-delivery penalties.

When to use: Used post-shipment to bill the counterparty for demurrage, off-spec penalties, price provisional-to-final upward adjustments or reimbursable expenses under the SPA.