Free Company Information Sheet (CIS) Template
A one-page corporate profile for counterparty onboarding and KYC. Exchange at first contact so both sides can screen and clear before any offer is issued.
What this template includes
This Company Information Sheet template includes: Legal & registration, Officers & signatories, Banking coordinates, Trade references.
- Legal & registration
- Officers & signatories
- Banking coordinates
- Trade references
Clause summaries are drafting guidance, not legal advice. Have the final document reviewed under its governing law.
Quick Summary: Company Information Sheet
What this document is, and is not
This CIS is a commercial drafting template that records what the parties intend or have agreed at one stage of a deal. It is not a bank instrument, not proof of product or funds, and not a substitute for qualified legal counsel in the governing-law jurisdiction.
Typical deal sequence: CIS → LOI or ICPO → SCO/FCO → SPA → LC/SBLC.
Next steps: price the payment instrument with the LC Cost Calculator, agree the delivery term with the Incoterms 2020 cost and risk split, and prepare documents with the LC documents checklist. Background: letter of credit guide.
The Company Information Sheet (CIS) standardises the KYC packet every serious commodity counterparty asks for. It captures legal name and jurisdiction, company number and tax ID, registered and operating addresses, authorised officers with passport references and specimen signatures, banking coordinates (SWIFT/BIC, IBAN, bank officer contact) and two-to-three trade references.
Sharing a well-completed CIS at first contact typically compresses onboarding from days to hours: the counterparty can run sanctions screening, PEP checks and bank-to-bank verification in parallel with reviewing the SCO or LOI.
The DOCX is fully editable and reusable across every new introduction; the PDF is a print-ready sample.
Numerical Example: CIS Utilization
Typical application of the CIS in a standard bulk commodity transaction. Use TradeDox Pro for auto-drafting LC-compatible clauses.
What's inside
- Standardises KYC so counterparties can screen you in hours, not days.
- Bank coordinates and authorised signatories captured in one page.
- Trade references section unblocks first-time counterparty checks.
- Reusable across every new introduction; edit once, send everywhere.
Document preview
Frequently asked questions
Where can I download a free Company Information Sheet template?
This page provides a free CIS in Word (DOCX) and PDF format. Sign in to download the editable DOCX; the PDF preview is public.
Do I have to share banking coordinates on the CIS?
Yes for physical commodity trades. Counterparties need bank name, SWIFT/BIC and officer contact to complete bank-to-bank verification before releasing offers or procedures.
How often should the CIS be updated?
Refresh at least annually and every time officers, addresses or banking coordinates change. Counterparties routinely reject CIS packets dated more than 12 months old.
Is a CIS the same as a KYC form?
The CIS is the industry-standard format used to satisfy KYC requirements in commodity trading. Banks and regulators may require additional documentation (UBO declarations, certificates of incumbency) alongside it.
Can I use the CIS outside commodities?
Yes. It is a general corporate-profile template useful for supplier onboarding, procurement RFQs and B2B introductions. Trim or extend the trade-references section as needed.