Free commodity trade templates | SPA, LOI, ICPO, NDA and 12 more.
Every document you need to move a physical commodity deal from first introduction to final settlement. Editable Word (DOCX) drafts and print-ready PDFs, free for registered members.
Introduction & Discovery
Establish who you are dealing with and pass KYC.
Offer & Intent
Move from indicative interest to a binding commercial offer.
Buyer's formal statement of intent to purchase, with target volumes, delivery terms and preferred payment instrument.
Buyer's binding purchase order confirming product, spec, quantity, price, payment and banking coordinates.
Seller's binding offer: complete specification, price, Incoterms, delivery schedule, payment terms and procedures.
Non-binding indicative offer with product, origin, quantity, price basis (Incoterms), delivery window and payment outline.
Confidentiality & Fee Protection
Protect the deal chain, the information, and every intermediary's commission.
Bilateral confidentiality: protects specifications, pricing, banking and end-buyer/end-seller identities.
ICC-style non-circumvention clause preventing parties from bypassing each other or introduced counterparties.
Standalone commission agreement locking in payable fees per unit to every intermediary in the chain.
Combined non-circumvention and fee-protection agreement in a single executable document.
Formal appointment of a mandate or agent acting on behalf of a principal seller or buyer, with scope, authority limits and commission.
Financial & Compliance Instruments
Prove funds, bank capability and end-use so the deal can be lifted and cleared.
Buyer's bank-issued confirmation of available funds sufficient to cover the transaction value.
Bank-issued letter confirming the buyer's bank is ready, willing and able to issue the payment instrument (LC/SBLC/MT760) on the buyer's behalf.
Buyer's declaration of the ultimate destination and end use of the goods, signed and often notarised or chamber-attested.
Contract
The master agreement that governs every shipment.
Post-Contract & Settlement
Reconcile invoices, quality and quantity after each shipment.
Seller-issued adjustment document reducing the invoice amount for short weight, off-spec quality, price allowances or returns.
Buyer or seller issued adjustment document increasing the amount payable for additional costs, demurrage, price escalation or under-delivery penalties.
How to use these templates
These templates are designed for professional physical commodity traders. Every deal follows a predictable sequence: discovery, negotiation, contract, and settlement. Using standardized formats like the ICPO or SPA ensures clarity and reduces risk for all parties involved, including buyers, sellers, and intermediaries.
Numerical Example: Typical Deal Flow: SPA to Settlement
A standard sequence for a bulk commodity transaction. Each step requires specific documentation to move the deal toward successful loading and payment.