Free Agency / Mandate Agreement (AMA) Template
Formalises the mandate's authority — what they can and cannot sign — before they represent a principal seller or buyer to third parties.
An Agency / Mandate Agreement (AMA) is executed between principal and mandate before the mandate can act. It defines scope of authority (solicit buyers, negotiate indicative terms) and what the mandate may not do (sign SPA, bind bank instruments). It sets commission entitlement as USD per MT or % of contract value, and covers exclusivity, territory, term and tails on renewals.
Use this template as the format for oil product mandates, coal and metals representation and end-seller allocations. It is designed so that any resulting deal cleanly hands off to an SPA and IMFPA without renegotiating the underlying commission mechanics.
The DOCX is fully editable; the PDF is a print-ready sample.
What's inside
- Formalises the mandate's authority - what they can and cannot sign.
- Sets commission entitlement whether or not the mandate closes.
- Exclusivity, territory and product scope in one page.
- Required before a mandate can represent the principal to third parties.
Document preview
Frequently asked questions
Where can I download a free Agency / Mandate Agreement template?
This page hosts a free AMA in Word (DOCX) and PDF format. Sign in to unlock the editable DOCX.
What is the difference between an agent and a mandate?
Both act on behalf of a principal, but a mandate has narrower authority (typically no power to sign contracts or bank instruments), while an agent may hold wider powers under an express grant. This template supports either scope.
How is mandate commission structured?
Two common models: USD per metric tonne on every shipment (bulk commodities) or a percentage of contract value. Both survive amendments to the underlying contract and apply to tails and renewals.
Should the AMA be exclusive?
Depends on the product and territory. Exclusive AMAs justify a higher commission but restrict the principal; non-exclusive is safer for principals working multiple channels. This template supports both.
Does the AMA replace an NCNDA?
No. The AMA governs the principal-mandate relationship. The NCNDA (and later IMFPA) governs the mandate's dealings with third-party counterparties.