Proforma Invoice Generator
Draft a commodity-grade proforma invoice with full seller/buyer, notify, logistics, HS classification, bank routing and terms. Survives LC document examination.
Document header
Seller / Exporter
Buyer / Importer
Notify & Ship-to
Shipment & logistics
Line items
Banking
Signatures
PROFORMA INVOICE
| Port of loading | Port of discharge | ||
| Vessel / Carrier | B/L type | Original 'To Order' B/L | |
| ETD / ETA | → | Mode / Type | Sea (FCL) · 20'GP |
| Freight | Freight Prepaid | Insurance | |
| Inspection | SGS · | Packing | Bagged (PP/HDPE) |
| Marks & numbers | |||
| # | Description | Grade | HS | Qty | Unit | Unit price | Amount | Origin |
|---|---|---|---|---|---|---|---|---|
| 1 | 0 | MT | $0.00 | $0.00 | ||||
| Subtotal | $0.00 | |||||||
| Freight | $0.00 | |||||||
| Insurance | $0.00 | |||||||
| Other | $0.00 | |||||||
| Less discount | ($0.00) | |||||||
| TOTAL FOB (USD) | $0.00 | |||||||
- Prices are valid for 30 days from date of this Proforma Invoice.
- Payment by as agreed.
- Quality and quantity to be certified by independent inspector (SGS) at load port.
- Title and risk pass in accordance with agreed Incoterms 2020 (FOB).
- Disputes to be resolved by arbitration under ICC / LCIA / SIAC rules as per the governing SPA.
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Overview & methodology
What is a proforma invoice?
Numerical Example: Standard Machinery Proforma
Example for a CFR shipment of industrial milling equipment from Germany to India, including freight and basic insurance.
Proforma Invoice Compliance (2026)
In international trade, the proforma invoice is more than a quote; it is the source document for the entire transaction cycle. Under 2026 customs standards and UCP 600 banking rules, the proforma must precisely match the final Commercial Invoice and Packing List. Discrepancies between the proforma used to open an LC and the documents presented for payment are a primary cause of bank rejections.
Related tools: Commercial Invoice, Packing List.
Method note: calculations run in your browser using the formulas and published rule books cited on this page. Results are free estimates for planning, with no login required, and should be confirmed with your bank, broker or the official source before you commit.
Frequently asked questions
What is a proforma invoice?
A proforma invoice is a preliminary invoice issued by the seller before shipment to give the buyer an estimate of costs and payment terms. It's not a final invoice and doesn't trigger payment. It's used to initiate LC applications, arrange financing, or agree on price and terms.
Is a proforma invoice required for LC application?
Yes, in most cases. The buyer uses the proforma invoice to apply for an LC from their bank. The LC amount, currency, shipment terms and description must align with the proforma. Once the LC is issued, the seller prepares the final commercial invoice to match it exactly.
Can I use the proforma invoice as the commercial invoice?
No. A proforma is preliminary; the commercial invoice is the final billing document. However, they should match exactly in description, price, and terms to avoid LC discrepancies. Always issue a formal commercial invoice at the time of shipment, even if the proforma and commercial are identical.