Proforma Invoice Generator
Draft a commodity-grade proforma invoice with full seller/buyer, notify, logistics, HS classification, bank routing and terms. Survives LC document examination.
Document header
Seller / Exporter
Buyer / Importer
Notify & Ship-to
Shipment & logistics
Line items
Banking
Signatures
PROFORMA INVOICE
| Port of loading | Port of discharge | ||
| Vessel / Carrier | B/L type | Original 'To Order' B/L | |
| ETD / ETA | → | Mode / Type | Sea (FCL) · 20'GP |
| Freight | Freight Prepaid | Insurance | |
| Inspection | SGS · | Packing | Bagged (PP/HDPE) |
| Marks & numbers | |||
| # | Description | Grade | HS | Qty | Unit | Unit price | Amount | Origin |
|---|---|---|---|---|---|---|---|---|
| 1 | 0 | MT | $0.00 | $0.00 | ||||
| Subtotal | $0.00 | |||||||
| Freight | $0.00 | |||||||
| Insurance | $0.00 | |||||||
| Other | $0.00 | |||||||
| Less discount | ($0.00) | |||||||
| TOTAL FOB (USD) | $0.00 | |||||||
- Prices are valid for 30 days from date of this Proforma Invoice.
- Payment by as agreed.
- Quality and quantity to be certified by independent inspector (SGS) at load port.
- Title and risk pass in accordance with agreed Incoterms 2020 (FOB).
- Disputes to be resolved by arbitration under ICC / LCIA / SIAC rules as per the governing SPA.
Overview & methodology
Numerical Example: Standard Machinery Proforma
Example for a CFR shipment of industrial milling equipment from Germany to India, including freight and basic insurance.
Proforma Invoice Compliance (2026)
In international trade, the proforma invoice is more than a quote; it is the source document for the entire transaction cycle. Under 2026 customs standards and UCP 600 banking rules, the proforma must precisely match the final Commercial Invoice and Packing List. Discrepancies between the proforma used to open an LC and the documents presented for payment are a primary cause of bank rejections.
Frequently asked questions
Is a proforma invoice legally binding?
Not on its own. A proforma is a quotation with commercial and shipping terms sufficient for the buyer to apply for an LC, import licence or FX. Once signed and countersigned it can become a sales contract, but customs and banks require a final commercial invoice at shipment.