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Incoterms Document Mapper
Which documents must the seller produce under each Incoterms 2020 rule, and which are optional-but-common under a documentary Letter of Credit.
ICC has started work on Incoterms 2030; Incoterms 2020 remains current.
| Document | Provider | Requirement |
|---|---|---|
Commercial Invoice | Seller | Required |
Packing List | Seller | Required |
Export licence / customs declaration | Seller | Required |
Transport document (B/L, AWB or CMR) Ocean B/L for sea; AWB for air; CMR for road | Seller | Required |
Insurance certificate (min 110% of CIF) ICC (C) for CIF, ICC (A) for CIP | Seller | Required |
Import clearance & duty | Buyer | Required |
Certificate of Origin Required by many LCs; needed for preferential duty | Seller | Common under LC |
Inspection certificate (SGS / BV / Intertek) Commonly required for commodities under LC | Seller | Common under LC |
What is the Incoterms document mapper?
Numerical Example: CIF Document Checklist
Under CIF, the seller must provide evidence of insurance coverage for at least 110% of the invoice value.
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Frequently asked questions
What documents does the seller always provide?
Under all Incoterms 2020, the seller must provide: Commercial Invoice, Packing List, and proof of shipment (transport document: B/L, airway bill, CMR, etc.). The seller also arranges export formalities (export license, customs clearance). Beyond this, obligations vary by Incoterm.
Under which Incoterm does the seller arrange import?
Only under DDP (Delivered Duty Paid) does the seller handle import formalities and pay import duties. Under DAP/DAT, the seller only arranges delivery; the buyer handles import. Under FOB/FCA, the buyer arranges everything after handoff. Always clarify in the contract.
What about insurance-who provides the certificate?
Under CIF/CIP, the seller arranges and pays for insurance and must provide an insurance certificate to the buyer (for LC presentation). Under CFR/CPT, the seller arranges freight but not insurance-the buyer insures and provides no cert. Under FOB/FCA, the buyer insures entirely.